Disclosure Guidance for Investigators
Overview
Investigators are responsible for disclosing to the university any significant financial interest (SFI) held by the investigator or an immediate family member. Investigators are all senior/key personnel on a sponsored project, as well as any other individuals designated as investigators by the sponsor.
Once an investigator submits a disclosure that includes an SFI, the Research Conflict of Interest program reviews the disclosure, determines whether a financial conflict of interest exists, and develops a management plan when necessary. If there are steps necessary for the investigator to comply with state law, the Research Conflict of Interest program will assist the investigator in applying for the approvals that are needed.
Disclosure Steps
Investigators will disclose SFIs to the univesrity as a part of their comprehensive disclosure of activities and interests as outlined by the university's policy for conflicts of interest and commitment (No. 1045).
Disclosures are made using the university's disclosure system. The requirement to disclose must be met:
- With 30 days of hire;
- Annually as prescribed by the university;
- Prior to engaging in any new activities;
- Within 30 days of discovering or acquiring a new SFI.
See the university’s COI/COC website for additional information. Note that investigators must disclose consistent information to sponsors and Virginia Tech.
Other Related Guidance
The program's dedicated SBIR/STTR Guidelines page provides additional information to guide faculty as they prepare SBIR and STTR proposals and manage grant subawards.
If you have a significant financial interest in an entity related to a possible subaward, see the program's website for subrecipient processes.
If you do not meet the investigator definition but are involved in a sponsored project and have an SFI related to the project, contact the program director for a reportability assessment.