Behind the Invoice: The Processes and Challenges of Billing in Sponsored Programs

Members of the Office of Sponsored Programs’ financial management team will explain the billing process for sponsored research projects. The session will cover common billing scenarios, the drawdown process, and requirements for receipts and cost-share documentation.

Presenters will provide an overview of reports that may accompany invoices, including those requiring projections. They will also discuss the variety of sponsor and vendor systems used for invoicing and highlight the types of documentation and information sponsors frequently request. The impact of unallowable expenses will be addressed.

The team will share insights into the volume of invoices processed each month, challenges encountered during the final steps of billing, and strategies departments can use to support timely and accurate invoicing.

Speakers