Rates
Budgets for sponsored research projects are developed using direct and indirect cost categories. To create a budget for your sponsored research project, it is important to understand how these different kinds of costs are defined and what rates are used to escalate certain direct costs in the out years of your project.
Use the links below to learn more about rates.
Costs related to the general administration of departments, institutes, or the university, such as office supplies, depreciation of facilities and equipment, and utility costs of maintaining buildings and laboratory spaces. These expenses are part of the total cost of doing business at a research university, although the relationship of these costs to a specific sponsored project may be difficult to quantify.
Institutions that accept federal funds negotiate indirect cost rates for a five-year period through an assigned federal agency. Indirect costs are applied to your project as a percentage of direct costs, and rates vary depending on the type and performance site of the research.
2024-2027 Facility and Administrative Rates
Type | From | To | Rate | Applicable To | Location |
---|---|---|---|---|---|
PRED | 7/1/2024 | 6/30/2027 | 61.00% | Organized Research (1) | On Campus |
PRED | 7/1/2024 | 6/30/2027 | 65.50% | Organized Research (2) | On Campus |
PRED | 7/1/2024 | 6/30/2027 | 27.00% | Organized Research (1) | Off Campus Adjacent * |
PRED | 7/1/2024 | 6/30/2027 | 32.00% | Organized Research (2) | Off Campus Adjacent |
PRED | 7/1/2024 | 6/30/2027 | 26.00% | Organized Research (1) | Off Campsus Remote ** |
PRED | 7/1/2024 | 6/30/2027 | 31.00% | Organized Research (2) | Off Campus Remote |
PRED | 7/1/2024 | 6/30/2027 | 53.00% | Instruction | On Campus |
PRED | 7/1/2024 | 6/30/2027 | 26.00% | Instruction | Off Campus |
PRED | 7/1/2024 | 6/30/2027 | 40.00% | Other Sponsored Activities | On Campus |
PRED | 7/1/2024 | 6/30/2027 | 26.00% | Other Sponsored Activities | Off Campus |
PRED | 7/1/2024 | 6/30/2027 | 60.00% | Agricultural Exp. Station | On Campus |
PRED | 7/1/2024 | 6/30/2027 | 24.00% | Agricultural Exp. Station | Off Campus |
2021-2024 Facility and Administrative Rates
Type | From | To | Rate | Applicable To | Location |
---|---|---|---|---|---|
PRED | 7/1/2021 | 6/30/2024 | 60.00% | Organized Research (1) | On Campus |
PRED | 7/1/2021 | 6/30/2024 | 63.00% | Organized Research (2) | On Campus |
PRED | 7/1/2021 | 6/30/2024 | 27.50% | Organized Research (1) | Off Campus Adjacent * |
PRED | 7/1/2021 | 6/30/2024 | 30.50% | Organized Research (2) | Off Campus Adjacent |
PRED | 7/1/2021 | 6/30/2024 | 26.00% | Organized Research (1) | Off Campsus Remote ** |
PRED | 7/1/2021 | 6/30/2024 | 29.00% | Organized Research (2) | Off Campus Remote |
PRED | 7/1/2021 | 6/30/2024 | 53.00% | Instruction | On Campus |
PRED | 7/1/2021 | 6/30/2024 | 26.00% | Instruction | Off Campus |
PRED | 7/1/2021 | 6/30/2024 | 35.00% | Other Sponsored Activities | On Campus |
PRED | 7/1/2021 | 6/30/2024 | 23.30% | Other Sponsored Activities | Off Campus |
PRED | 7/1/2021 | 6/30/2024 | 46.00% | Agricultural Exp. Station | On Campus |
PRED | 7/1/2021 | 6/30/2024 | 19.50% | Agricultural Exp. Station | Off Campus |
* Off Campus - Adjacent: Activities performed within the commuting area of Blacksburg, VA
** Off Campus - Remote: Activities performed outside the commuting area of Blacksburg, VA
Because budgets estimate costs associated with performing a particular program of research, salary increases for principal investigators and other staff that may occur during the budgetary timeframe must be factored into total costs, as well as the cost of any tuition rate increases. In those cases where sponsor documentation states that the sponsor does not allow or fund salary escalations, the PI is not required to include the salary escalations in their budget.
Escalation rates are established by the Controller’s Office and are applied to base salaries and tuition rates on specific dates during the year.
Salary and Tuition Escalation Rates
For | By a factor of | When |
---|---|---|
Faculty (AY and CY) | 4% | On 7/1 annually |
Staff | 4% | On 7/1 annually |
Wage | 4% | On 7/1 annually |
GRA | 4% | On 08/16 annually |
Tuition | 3.90% | On 08/16 annually |
Costs specifically tied to a single sponsored research project, such as the principal investigator's percentage of effort, materials and supplies needed specifically for the project but not for the general operation of the department or institute, or the tuition and stipend expenses of graduate students dedicating effort to accomplish certain objectives of the sponsored project.
Virginia Tech's fiscal year runs from July 1 through June 30.
Fringe Benefits include FICA, workers compensation, unemployment compensation, medical insurance, group life insurance, employee retirement compensation, faculty and staff fee waivers, and educational leave.
Faculty (Tenure Track)
|
|||||
---|---|---|---|---|---|
FY 26 (PROV) |
FY 25 (FIXED) |
FY 24 (FIXED) |
FY 23 (FIXED) |
FY 22 (FIXED) |
FY 21 (FIXED) |
33.31% | 33.47% | 32.78% | 32.44% | 35.30% | 35.14% |
Research Faculty
|
|||||
---|---|---|---|---|---|
FY 26 (PROV) |
FY 25 (FIXED) |
FY 24 (FIXED) |
FY 23 (FIXED) |
FY 22 (FIXED) |
FY 21 (FIXED) |
34.24% | 34.23% | 35.52% | 35.41% | 35.77% | 38.06% |
Part-Time Faculty
|
|||||
---|---|---|---|---|---|
FY 26 (PROV) |
FY 25 (FIXED) |
FY 24 (FIXED) |
FY 23 (FIXED) |
FY 22 (FIXED) |
FY 21 (FIXED) |
29.81% | 26.81% | 26.41% | 29.07% | 26.47% | 21.43% |
Staff
|
|||||
---|---|---|---|---|---|
FY 26 (PROV) |
FY 25 (FIXED) |
FY 24 (FIXED) |
FY 23 (FIXED) |
FY 22 (FIXED) |
FY 21 (FIXED) |
47.93% | 47.87% | 48% | 49.36% |
53.48% | 53.65% |
Summer Faculty
|
|||||
---|---|---|---|---|---|
FY 26 (PROV) |
FY 25 (FIXED) |
FY 24 (FIXED) |
FY 23 (FIXED) |
FY 22 (FIXED) |
FY 21 (FIXED) |
8.37% | 7.89% | 6.34% | 7.64% | 7.98% | 7.67% |
Graduate Research Assistants
|
|||||
---|---|---|---|---|---|
FY 26 (PROV) |
FY 25 (FIXED) |
FY 24 (FIXED) |
FY 23 (FIXED) |
FY 22 (FIXED) |
FY 21 (FIXED) |
10.51% | 9.76% | 9.19% | 9.32% | 9.84% | 8.67% |
Part-Time Wage Employees
|
|||||
---|---|---|---|---|---|
FY 26 (PROV) |
FY 25 (FIXED) |
FY 24 (FIXED) |
FY 23 (FIXED) |
FY 22 (FIXED) |
FY 21 (FIXED) |
8.37% | 7.89% | 6.34% | 7.64% |
7.98% | 7.67% |
Tuition costs must be applied to all projects that include a graduate stipend, unless prohibited by sponsor policy. The tuition costs are budgeted in proportion to the graduate student’s effort on the project. Summer tuition is included only if the principal investigator requests it. Normally, a graduate student does not take more than three hours credit in the summer, so the lowest rate is applied.
In cases where the sponsor disallows tuition costs, the principal investigator must provide the Office of Sponsored Programs with a departmental fund number from which tuition for the student can be drawn.
Graduate Student Tuition and Academic Fees
Tuition budgeted by the Office of Sponsored Programs includes in-state tuition costs+technology fee+library fee. Engineering, architecture, and MBA students are budgeted including additional supplemental fees.
Blacksburg Campus Graduate Student Tuition and Academic Fees
When | Base | Engineering | Architecture | Agriculture | Medical School |
---|---|---|---|---|---|
2022 Fall |
$7,353.00 | $8,353.00 | $8,103.00 | $7,728.00 | $28,239.00 |
2023 Spring |
$7,353.00 |
$8,353.00 |
$8,103.00 | $7,728.00 | $28,239.00 |
2023 Fall |
$7,713.50 |
$8,713.50 |
$8,463.50 |
$8,088.50 |
$29,510.00 |
2024 Spring |
$7,713.50 |
$8,713.50 |
$8,463.50 | $8,088.50 | $29,510.00 |
2024 Fall |
$7,940.50 |
$8,940.50 |
$8,690.50 |
$8,315.50 |
$30,259.50 |
2025 Spring |
$7,940.50 |
$8,940.50 | $8,690.50 | $8,315.50 | $30,259.50 |
Northern Virginia Campus Graduate Student Tuition and Academic Fees
When | Base | Engineering | Architecture | Agriculture | Medical School |
---|---|---|---|---|---|
2022 Fall |
$8,130.00 |
$9,130.00 |
$8,880.00 |
$8,505.00 |
N/A |
2023 Spring |
$8,130.00 | $9,130.00 | $8,880.00 | $8,505.00 | N/A |
2023 Fall |
$8,528.50 |
$9,528.50 |
$9,278.50 | $8,903.50 |
N/A |
2024 Spring | $8,528.50 | $9,528.50 | $9,278.50 | $8,903.50 | N/A |
2024 Fall |
$8,779.50 |
$9,779.50 |
$9,529.50 |
$9,154.50 | N/A |
2025 Spring |
$8,779.50 | $9,779.50 | $9,529.50 | $9,154.50 | N/A |
The following facilities and administrative (F&A) and fringe benefit rates agreements are scans of the official letters received from Virginia Tech's cognizant agency, the Office of Naval Research (ONR) and represent the official indirect cost rate for the university as described in Appendix III to Part 200—Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Institutions of Higher Education (IHEs).
New rates are negotiated each year with ONR in May or June preceding the effective fiscal year.
Previous Agreements
- Previous Rate Agreement: FY21 Fixed FY 22 Prov Fringe Rate Agreement
- Previous Rate Agreement (FY20 Fixed Fringe)
- Previous Rate Agreement (FY20 Fringe Benefit Memo)
- Previous Rate Agreement (FY19 - FY21 F&A Predetermined)
- Previous Rate Agreement (19 Fixed and 20 Provisional)
- Previous Rate Agreement (18 Fixed / 19 Provisional)
- Previous Rate Agreement (17 Fixed / 18 Provisional)
For agreements prior to 2017, please contact lmagrude@vt.edu.