About the Office of Sponsored Programs
The office is composed of service teams to provide faculty and staff with expertise in the following areas: pre-award, post-award, contract, and compliance.
Pre-Award Team
The Office of Sponsored Programs is the authorizing agent of the university for all extramurally funded sponsored activities. The Pre-Award unit has three primary functions during the proposal process:
- Review solicitations and requests for proposals for specific budget and proposal preparation instructions
- Prepare budgets for proposals according to Virginia Tech and sponsor guidelines
- Submit all proposals to external sponsors
Lauren Magruder
Director of Pre-Award
lmagrude@vt.edu
540-231-8054
Contracts and Agreements Team
All awards, agreements and initiated subawards are reviewed and executed by the contracts and agreements staff. This unit reviews the agreement and works with the faculty and sponsor, as necessary, to negotiate appropriate terms and conditions that meet sponsor, state, and university policies and procedures.
Daniel Cockrum
Director of Contracts and Agreements
ospcontracts@vt.edu
dcockrum@vt.edu
540-231-8897
Post-Award Team
The Post-Award team tracks direct, indirect, and cost share expenses for all awards and assures compliance with an award’s sponsor, federal and university requirements, policies and procedures. This team also processes all billing and invoicing for sponsored projects as well as managing closeout procedures.
Financial Compliance and Integrity Team
The Financial Compliance and Integrity team manages the Personal Activity Reports process and provides oversight of the financial transactions posted to sponsored projects. They also ensure that the revenues and expenses are allowable, allocable and reasonable, and are in compliance with federal and state laws; regulations and policies, university policies and procedures, and with the terms and conditions of the individual grant and contract agreements.
Divyabala Amin
Director of Financial Compliance and Integrity
amind@vt.edu
540-231-0950
Commonly Used E-Mails
| Type | Use Description | |
|---|---|---|
| General | ospdirector@vt.edu | For all general questions and inquires for OSP. |
| General | era-help@vt.edu | For assistance with Summit and Cayuse. |
| Pre-Award | pistatusosp@vt.edu | To submit principal investigator status requests to OSP for approval. More information. |
| Contacts and Agreements | ospcontracts@vt.edu | For general contracts/ agreements questions and incoming agreements/requests from Summit Agreements. |
| Contacts and Agreements | ospsubs@vt.edu | For new outgoing sub-recipient setup and SUB requests from Summit. |
| Post-Award | osppostaward@vt.edu | For forwarding modifications, increments, notifications that payments/reports are due. |
| Compliance | ospaudit@vt.edu | For forwarding information or emails if individuals or departments receive any type of audit requests for principal investigators, department staff or sponsor. |
| Compliance | ers@vt.edu | For inquiries regarding effort reports and issues with Effort Reporting System. |