IRB Committee Review Deadlines & Meeting Dates

As part of the Virginia Tech HRPP office’s continued effort to better serve our researchers and our community, our process for reviewing research protocols that require review by the full (convened) IRB committee has changed.

An HRPP Protocol Coordinator, assigned at initial submission, will manage each research protocol throughout its lifecycle, including facilitating review of the protocol by the full board when required. Once investigators submit a research protocol, the assigned Protocol Coordinator completes a pre-review of the submission. They then work closely with the research team to develop a complete submission for board review, as necessary. Protocol Coordinators also work closely with member(s) of the IRB who serve as the primary and secondary reviewers of the research protocol at the monthly meeting.

The table below includes important dates for the full board review process. The initial submission date allows the HRPP Protocol Coordinators time to complete the pre-review step and work with investigators, as needed. To be considered for the full board meeting date, the submission must be complete by the date listed within the middle column. This means that all pre-review issues must be addressed. Please note that any delay in the pre-review process might cause a submission to be moved to a later IRB meeting date. Please work with your assigned Protocol Coordinator to avoid any delay in finalizing your submission.

IRB Full Board meeting dates for the upcoming year:

Initial Submission Due to HRPP Office Date – by 5:00 P.M. Complete Protocol Proposal for Board Consideration Date – by 5:00 P.M. Full Board Meeting Date
December 16, 2019 December 20, 2019* January 13, 2020
January 20, 2020 January 27, 2020 February 10, 2020
February 17, 2020 February 24, 2020 March 9, 2020
March 23, 2020 March 30, 2020 April 13, 2020
April 20, 2020 April 27, 2020 May 11, 2020
May 18, 2020
May 22, 2020* June 8, 2020
June 22, 2020 June 29, 2020 July 13, 2020
July 20, 2020  July 27, 2020 August 10, 2020 

*Revised date due to holiday.

Please Note: These meeting dates only apply to those studies that require full board review. Most minimal risk studies are reviewed through the exempt or expedited procedures, which are reviewed on a first-come, first-served basis and are not assigned to a convened meeting. Each of these will also be assigned a Protocol Coordinator to facilitate your HRPP/IRB process.