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IRB Committee Review Deadlines & Meeting Dates

As part of the Virginia Tech HRPP office’s continued effort to better serve researchers and our community, process for reviewing research protocols that require review by the full (convened) IRB committee has changed.

An HRPP protocol coordinator, assigned at initial submission, will manage each research protocol throughout its lifecycle, including facilitating review of the protocol by the full board when required. Once investigators submit a research protocol, the assigned protocol coordinator completes a pre-review of the submission. They then work closely with the research team to develop a complete submission for board review, as necessary. Protocol coordinators also work closely with member(s) of the IRB who serve as the primary and secondary reviewers of the research protocol at the monthly meeting.

The table below includes important dates for the full board review process. The initial submission date allows the HRPP protocol coordinators time to complete the pre-review step and work with investigators, as needed. To be considered for the full board meeting date, the submission must be complete by the date listed in the left column below. This means that all pre-review issues must be addressed. Please note that any delay in the pre-review process might cause a submission to be moved to a later IRB meeting date. Please work with your assigned protocol coordinator to avoid any delay in finalizing your submission.

IRB Full Board meeting dates for 2021:

Initial Submission Due to HRPP Office Date--by 5:00 P. M. Full Board Meeting Date
December 14, 2020* January 11, 2021
January 18, 2021 February 8, 2021
February 15, 2021 March 8, 2021
March 22, 2021 April 12, 2021
April 19, 2021 May 10, 2021
May 24, 2021 June 14, 2021
June 21, 2021 July 12, 2021
July 19, 2021 August 9, 2021
August 23, 2021 September 13, 2021
September 20, 2021 October 11, 2021
October 18, 2021 November 8, 2021
November 15, 2021* December 13, 2021

*Revised date due to holiday.

Please note: These meeting dates only apply to those studies that require full board review. Most minimal risk studies are reviewed through the exempt or expedited procedures, which are reviewed on a first-come, first-served basis and are not assigned to a convened meeting. Each of these will also be assigned a protocol coordinator to facilitate your HRPP/IRB process.