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Workshop Overview

Fall 2016 OVPRI: Training Schedule

The Office of the Vice President for Research and Innovation is offering a number of professional development opportunities this semester. Many of these courses are required for the Virginia Tech Research Administrator Certificate Programs. These courses are free and open to Virginia Tech faculty, staff, and graduate students.

To register for a course, go to www.training.vt.edu, then view by category, click on the Office of the VP for Research, select the session you’re interested in and choose one of the available dates. You will receive an email confirmation for each enrollment.

We also offer many of our courses asynchronously on our online archive. These prerecorded sessions can be accessed and viewed at your convenience and are an excellent alternative to those who cannot attend the scheduled training sessions.  The OVPRI online archive is available at http://www.research.vt.edu/professional-development/archive.

We also have additional prerecorded trainings available in Courseware.  To register and access these prerecorded courses, go to www.training.vt.edu, then view by category, click on the Office of the VP for Research, select the session you’re interested in and choose one of the available dates. The course titles for our prerecorded trainings are preceded by the acronym “OVPRI-Recording” but all course titles for our live trainings are preceded by the acronym “OVPRI”.  You will receive an email confirmation for each enrollment containing a link to the recording.

For questions about courses or enrollment, please contact Vicky Ratcliffe at vratcliffe@vt.eduor Quinn Steen at qsteen@vt.eduor visit our webpage at http://www.research.vt.edu/professional-development/.

                                                                             

Advanced Cost Sharing (online only) -How will cost-sharing affect the project once it is awarded? How do you prepare a cost-sharing budget based on sponsor guidelines? What information is needed on Cost Sharing Request Form A? Are cost-sharing commitments included on the PAN? What are the departmental responsibilities regarding equipment, tuition and third-party cost sharing? These are some of the questions that will be answered by this workshop. Individuals involved in the proposal process and project management will find this workshop useful. It is highly recommended that participants view the Basics of Cost Sharing Online Tutorial prior to attending this workshop.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Phaedra Lewis & Laura Rasnick

-Tuesday October 11, 2016 from 10am-11:00am

 

 

University Development- Foundation Relations 101: Cultivating Impactful Partnerships (online only)-According to a recent “Giving USA” report from the Indiana University Lilly Family School of Philanthropy, foundation giving has grown by 6 percent last year to $53.9 billion. Yet, despite these significant gains and the heightened potential for funding, approaching private and corporate foundations for support is often perceived by faculty as daunting.

In this thought-provoking webinar, we will explore strategic methods for building lasting relationships and fulfilling partnerships with foundations of varying types and sizes.

Learning objectives:

•           Gain a general understanding of how foundations are structured.

•           Explore tools and resources for prospecting foundation opportunities.

•           Learn how to align research and/or projects with foundation interests.

•           Understand strategies for cultivating different types of foundations via grant writing,

relationship-building, etc.

This webinar is designed for university faculty and staff looking to increasing their skills in building relationships with private and corporate foundations.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Adam Short

-Tuesday October 25, from 9:00-10:00am

 

 

Accessing Banner Data Used in Research Administration (face-to-face only) -This course will provide an overview of several techniques for viewing or collecting research administration data from the Banner system:

1. Viewing information directly on Banner forms:

            • Check balances with or without indirect costs

            • Search for a grant number when you know the proposal number

            • Determine who the OSP administrator is on a grant

2. Working with Project Authorization Notices (PANs):

            • What is a PAN and where do I find it?

            • How can I use the information on the PAN?

3. Using the MyVT Research Financials application:

            • View lists of funds for a given faculty (Principal Investigator)

            • View transaction detail for a given month or inception-to-date

            • View the sources of funding for a given faculty’s payroll charges

4. Running Banner reports to help with managing research

            • Review the most commonly used Banner reports for research data

5. Advanced techniques in collecting Banner data

• A brief introduction to using SCOOP to create customized downloads of Banner data (a separate in-depth course is available)

• A brief introduction to using EPM, another query tool tailored strictly to research administration data

Note: This short course was formerly known as “Banner and Research Administration” and is required for the Virginia Tech Research Administrator Level I Certification Program.

Prerequisite: To maximize the training experience all participants are encouraged to complete Banner Navigation Training prior to attending this course.  This prerequisite is offered online only through the Controller’s Office website. You can also register for Banner Navigation Training through Scholar.  Instructions on how to register can be located at https://secure.hosting.vt.edu/www.controller.vt.edu/Training/Training_opportunities/training-scholar.html.

Led By: Linda Bucy & Paige Selvey

Location: The North End Center- Room 2460

-Friday September 23, 2016 from 2:30-5:00pm

 

 

Budgeting for Grants and Contracts (face-to-face only) -Successful grantsmanship is a result of sound scientific principles with an acceptable budget, and this short course will provide an overview of both. The instructors will review budgeting requirements unique to the world of sponsored projects and will offer tips on how to create a successful budget. Participants will be introduced to an automated budget template. This short course is ideal for new faculty/staff or anyone looking for a refresher.

Note: This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Led By:  Andrew Fortin & Eric Dinwiddie

Location: The North End Center- Room 2460

-Friday September 16, 2016 from 2:00-4:00pm

 

 

Building the NIH Grant (online option) - Does your research agenda depend heavily on support from the National Institutes of Health? This short course will focus on the essentials of NIH's demanding proposal format, with tips on how to write effectively for each key component. Best practices and essential hints based on first-hand experiences with the NIH will be provided. Special emphasis will be placed on how to avoid the common mistakes that can lead to early rejection of an NIH grant application.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Option: This workshop can be viewed face-to-face in the class room or via the live online broadcast.  If you sign up for online session, you will receive an email with the link and meeting instructions approximately 1 day prior to the workshop.

Led By: Dr. Janet Webster

Location: The North End Center- Room 2400

-Friday November 4, 2016 from 2:00-4:00pm

 

 

Building the NSF Grant (online only) -Does your research agenda depend heavily on support from the National Science Foundation? This short course will focus on the essentials of crafting an effective NSF grant proposal. Best practices and essential hints based on first-hand experiences with the NSF will be provided. Special emphasis will be placed on how to avoid the common mistakes that can lead to early rejection of an NSF grant application.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed face-to-face or live online. If you sign up for the online session, you will receive a link and meeting instructions approximately 1 day prior to the workshop.

Led By: Dr. Susan Magliaro

-Thursday October 13, 2016 from 10:00-12:00 pm

 

 

Export and Sanctions Training for Administrative Staff (online only)-What are export controls? How do export controls affect research? What projects are subject to export controls? If my project is subject to export controls, how do I comply with the regulations? What happens if the Principal Investigator (PI) or the project staff violates export control laws? These are just a few of the questions answered during this training session for administrative staff who support PIs, as well as researchers and students involved in restricted research projects.

Note: This workshop is a required course for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Michael Kendrick

-Tuesday September 13, 2016 from 10:00-12:00 pm

 

 

Finding Funding (online only) -Are you currently searching for external funding for a research project you have in mind? A number of prestigious and significant grant opportunities can be found on the Web, if you know the right places to look. In this short course, participants will learn how to find and use online databases to locate sponsors for research projects.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Vicky Ratcliffe

-Tuesday October 4, 2016 from 3:00-4:00 pm

-Tuesday October 18, 2016 from 10:00-11:00 am

-Thursday October 27, 2016 from 3:00-4:00 pm

- Monday November 14, 2016 from 10:00-11:00 am

 

 

Handling NIH Proposal Submission and After Award Compliance (online only) -Planning to submit a proposal to the National Institutes of Health (NIH)? If so, this short course will focus on the essentials of submitting an NIH proposal through the Office of Sponsored Programs. We will discuss the unique requirements for developing your budget and the procedures for completing the required forms. We will look at how your budget should reflect your research plan or Statement of Work, and what you need to do in order to use and manage and keep your NIH funding after it's awarded. We'll take a look at some of the hot compliance issues on which the NIH is focusing, as well as discuss more mundane, but essential, topics such as how to submit your annual reports and how to plan funding for multi-year projects.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Laura Hefta & Laura Rasnick

-Tuesday November 8, 2016 from 2:00-4:00 pm

 

 

Handling NSF Proposal Submission and After Award Compliance (online only) -Planning to submit a proposal to the National Science Foundation (NSF)? If so, this short course will focus on the essentials of submitting an NSF proposal through the Office of Sponsored Programs. We will discuss the unique requirements for developing your budget and the procedures for completing the required forms. We will look at how your budget should reflect your research plan or Statement of Work, and what you need to do in order to use and manage and keep your NSF funding after it's awarded. We'll take a look at some of the hot compliance issues on which the NSF is focusing, as well as discuss more mundane, but essential, topics such as how to submit your annual reports and how to plan funding for multi-year projects.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Joanna Sabal & Elena Bachorik

-Thursday November 10, 2016 from 2:00 -3:30 pm

 

 

Human Subjects Research Compliance(face-to-face only) -Virginia Tech is guided by the ethical principles of research set forth in the Belmont Report (1979) of the National Commission for the Protection of Human Subjects. Virginia Tech policies and procedures involving human subject research have been formed to comply with the Code of Federal Regulation and state and local laws to protect individuals from harm, provide equitable selection of subjects, and maximize the benefits and minimize the risks of research participation. This short course will provide participants information on the history of human subjects research and an overview of current laws, regulations, and policies that are applicable to research today.

Note: This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Led By: Dr. David Moore

Location:  North End Center Room 2400

-Monday October 24, 2016 from 10:00-12:00 noon

 

 

Personnel Costs on Sponsored Projects (online only)-The majority of sponsored expenditures are dedicated to personnel costs. Administering these "soft-funded" personnel requires additional diligence on behalf of the research administrator. This course will focus on identifying the extra steps required when placing personnel on sponsored projects. Specifically, the topics of fringe benefits, cost transfers, non-sufficient funds, and certification of personnel activity reports will be covered. This workshop will not cover how to establish individuals in the payroll system on a research project or how to calculate costs for a budget.

Note: This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.  

Led By: Barbara Starling & Diana Alexander

-Monday November 7, 2016 from 2:00-4:00pm

 

 

Strengthening Your Grant Proposal Workshop: Broader Impacts Criterion (Online Only) -Education, outreach and diversity are key review criteria at NSF and other funding agencies. This workshop will identify Virginia Tech resources – people and programs – that researchers can use to build these critical components into their grant proposals.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Dr. Susan Magliaro

-Tuesday December 13, 2016 from 2:00-4:00 pm

 

 

The Proposal Process Demystified- (face-to-face only)-During this two hour workshop, participants will learn the steps in between finding funding and proposal submission.  Participants will receive tips on persuasive writing.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program and replaces the Successful Grant Writing training.

Led By: Nancy Dudek

Location:  Fralin Auditorium

-Friday October 21, 2016 from 10:00-12:00 noon

 

 

The Good, the Bad, and the Ugly of Executing and Managing Federal Contracts (online only) -In recent years, the Office of Sponsored Programs has seen a growth of Federal contracts awarded to Virginia Tech. This short course will walk through some of the FAR clauses that require additional diligence on the principal investigator, departmental staff supporting faculty, and the Office of Sponsored Programs. This workshop is designed for faculty who manage Federal contracts and for staff who support faculty in the administration of said contracts.

Note: This workshop is required for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Kamala Upadhyaya, Frank Fitzgerald, & Christina Cochrane

-Thursday December 15, from 2pm-4pm

 

 

Understanding the World of Sponsored Programs (online only) -The Office of Sponsored Programs (OSP) will provide a general overview of the operations of OSP and discuss the life cycle of a sponsored project. What is our mission and purpose? What services do we offer? What happens at the pre-award stage? What happens at the post-award stage? These are just a few of the questions that will be answered during this workshop. This workshop is ideal for new faculty, research administrators, and/or graduate research assistants.

Note: This course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Ginger Belay & Bera Cuskovic

-Thursday September 8, 2016 from 2:00-3:00 pm

 

 

Virginia Tech Research Policies (online option) -This short course will provide participants with an overview of pertinent Virginia Tech research policies, including cost sharing, consistency in reporting administrative and clerical costs, effort reporting, intellectual property, cost transfers, conflict of interest and more.

Note: This course is required for the Virginia Tech Research Administrator Certification Level I Program.

Online Option: This workshop can be viewed face-to-face in the class room or via the live online broadcast.  If you sign up for online session, you will receive an email with the link and meeting instructions approximately 1 day prior to the workshop.

Led By: John Rudd

Location:  North End Center Room 2400

-Thursday September 29, 2016 from 10:00-12:00 noon

 

 

Individual Conflicts of Interest and Commitment (online only)-Conflicts of interest and commitment can manifest in many different areas within the university to include purchasing, human resources, use of facilities or other university resources, and research. As Virginia Tech employees we have the responsibility to make business decisions in the best interest of the University and to be cognizant of potential personal or financial conflicts of interest and commitment. This session will inform employees of the institution´s COI policy and of the employee’s responsibility to disclose certain outside activities or interests. All potential or actual conflicts of interest or commitment must be eliminated or carefully managed. Participants will be provided the basic framework for assessing potential conflicts of interest or commitment and outline related procedures for the management and monitoring of external activities in a manner that will both promote and safeguard the interests and reputation of Virginia Tech, its faculty and students.

Target audience: All Virginia Tech employees.

Investigators are required to complete COI training every four years. An investigator is defined as anyone, regardless of position or title, who is responsible for the design, conduct, or reporting of research. Investigators required to complete training include, but may not be limited to, principal investigators, co-investigators, project directors, postdoctoral associates, graduate students, and any other person deemed responsible for the design, conduct, or reporting of research.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop. 

Led By: Victoria Ratcliffe

-Friday September 16, 2016 from 10:00-11:30 am

-Thursday October 6, 2016 from 10:00-11:30 am

-Thursday October 13, 2016 from 2:00-3:30 pm

-Thursday October 20, 2016 from 10:00-11:30 am

-Tuesday October 25, 2016 from 2:00-3:30 pm

- Thursday November 3, 2016 from 2:00-3:30 pm

- Friday November 11, 2016 from 10:00-11:30 am

- Tuesday November 15, 2016 from 10:00-11:30 am

- Friday November 18, 2016 from 2:00-3:30 pm

- Wednesday December 14, 2016 from 10:00-11:30 am

- Friday December 16, 2016 from 2:00-3:30 pm