Required Workshops

Understanding the World of Sponsored Programs (Overview of OSP)

The Office of Sponsored Programs (OSP) will provide a general overview of the operations of OSP and discuss the life cycle of a sponsored project. What is our mission and purpose? What services do we offer? What happens at the pre-award stage? What happens at the post-award stage? These are just a few of the questions that will be answered during this workshop. This workshop is ideal for new faculty, research administrators, and/or graduate research assistants.

VT Research Policies

This short course will provide participants with an overview of pertinent Virginia Tech research policies, including cost sharing, consistency in reporting administrative and clerical costs, effort reporting, intellectual property, cost transfers, conflict of interest and more.

Human Research Compliance Issues

VT is guided by the ethical principles of research set forth in the Belmont Report (1979) of the National Commission for the Protection of Human Subjects. VT policies and procedures involving human subject research have been formed to comply with the Code of Federal Regulation and state and local laws to protect individuals from harm, provide equitable selection of subjects, and maximize the benefits and minimize the risks of research participation. This workshop will provide participants information on the history of human subjects research and an overview of current laws, regulations, and policies that are applicable to research today. (2 hours)

Responsible Conduct of Research

Research integrity is the underlying component of the trustworthiness of research as a whole and essential in preserving public support for research. Therefore, it is critical that VT is diligent in its management and oversight of research conduct to ensure responsible and ethical expenditure of public funds for research. This workshop will focus on 6 core areas of research conduct to include,

  1. Data Management & Integrity-explores the implications of privacy, data integrity, data storage and retrieval

  2. Conflict of Interest-explores what constitutes conflict of interest and regulations and guidelines outlining disclosure

  3. Human & Animal Subjects-explores legal issues and policies involving the use of humans or animals in research

  4. Publication-explores copyright laws, contributions to literature, redundant publication, plagiarism, citations, and corrections/retractions.

  5. Research Misconduct- explores the fabrication, falsification, or plagiarism in proposing, performing, or reviewing research, or in reporting research results.

  6. Whistleblowers-explores protections afforded under law to those who expose research misconduct (4-6 hours CITI online)

Budgeting for Grants & Research Projects

Successful grantsmanship is a result of sound scientific principles with an acceptable budget, and this short course will provide an overview of both. The instructors will review budgeting requirements unique to the world of sponsored projects and will offer tips on how to create a successful budget. Participants will be introduced to an automated budget template. This short course is ideal for new faculty/staff or anyone looking for a refresher.

Post Award Compliance Issues

This workshop provides an overview of the many regulations and compliance concerns pertaining to post award administration to include cost sharing, unallowable charges, effort reporting issues, cost transfers, and more. (2 hours)

OMB A-21: Cost Principles & OMB A-110: Administrative Requirements

Designed for the newcomer and the person who wants to brush up on fundamentals, the first part of the workshop will examine the relationships between research administration functions and OMB Circular A-21 with emphasis on cost accounting standards (CAS), direct costs, indirect costs, and general guidelines for the treatment of costs. The second part of the workshop will examine the relationships between research administration functions and OMB Circular A-110 with emphasis on pre award and post award requirements, property standards, reports and records, and enforcement. (2 hours)

Personnel Costs on Sponsored Projects (Administrating Personnel Costs on Sponsored Projects)

The majority of sponsored expenditures are dedicated to personnel costs. Administering these "soft-funded" personnel requires additional diligence on behalf of the research administrator. This course will focus on identifying the extra steps required when placing personnel on sponsored projects. Specifically, the topics of fringe benefits, cost transfers, non-sufficient funds, and certification of personnel activity reports will be covered. This workshop will not cover how to establish individuals in the payroll system on a research project or how to calculate costs for a budget.

Basics of Cost Sharing

What is cost sharing? What is unallowable and allowable as far as cost sharing? If cost share is approved, how will it affect the project once it is awarded? What is Virginia Tech's policy on cost sharing? These are some of the questions that will be answered by this workshop facilitated by OSP Pre Award and Post Award staff. Individuals that are involved in the proposal process and project management will find this workshop useful. (2 hours)

Accessing  BANNER Data used in Research Administration (Banner and Research Administration)

This course will provide an overview of several techniques for viewing or collecting research administration data from the Banner system:

1. Viewing information directly on Banner forms:

  • Check balances with or without indirect costs

  • Search for a grant number when you know the proposal number

  • Determine who is the OSP administrator on a grant

2. Working with Project Authorization Notices (PANs):

  • What is a PAN and where do I find it?

  • How can I use the information on the PAN?

3. Running  Banner reports to help with managing research

  • Review the most commonly used Banner reports for research data