Phase Three Guidance
Updated Jan. 19, 2021
NOTE: ALL RESEARCH GUIDANCE IS EVOLVING.
Research Operations Spring 2021
Virginia Tech continues to follow the principles and procedures outlined in the VT News story: Campus operations geared up for spring semester.
For research operations, the following applies:
- All undergraduate for-credit research and instruction is by virtual participation only. Paid undergraduate students continue to work in research labs with appropriate approvals and protocols in place (i.e., PPE use, distancing rules, lab hygiene, Institutional Research Board approvals, etc.). Undergraduate student research questions may be directed to Keri Swaby at email@example.com.
- All graduate for-credit instruction with the exception of research through project/thesis/dissertation credits is by virtual participation only. Students participating in project/thesis/dissertation work and paid graduate student workers can continue to conduct research in labs with appropriate approvals and protocols in place. Graduate student research questions may be directed to Dean Karen DePauw at firstname.lastname@example.org.
- All volunteer work should be treated the same as for-credit work.
- Any exceptions should be approved by the appropriate college dean or institute director or her/his designee.
Removing Masks to Eat in Laboratories and Research Spaces
The consumption of food and drink is prohibited in certain types of labs as outlined in Environmental Health and Safety’s Laboratory Requirements: Chemical Hygiene Plan. However, the removal of masks to eat in laboratories and research spaces is strongly discouraged, even when normally permitted.
Each researcher is responsible for following the proper safety requirements and respecting the safety of others. In order to reduce risks, there must be a strong partnership between researchers and university administration.
For questions regarding PPE or other health and safety concerns, please contact Virginia Tech’s Environmental Health and Safety office at: 540-231-3600.
Information and resources will be updated as guidance evolves. Researchers are expected to follow the requirements of the phase that their locality is currently in.
- Researchers are encouraged to telework whenever possible.
- Additional research can be performed in laboratories with appropriate use of PPE, with continued strict adherence to safety/hygiene and physical distancing requirements.
- Research must be conducted using the appropriate personal protective equipment (PPE) and maintaining proper safety and physical distancing requirements (see SAFETY REQUIREMENTS).
- The removal of masks to eat in laboratories and research spaces is strongly discouraged, even when normally permitted.
- Research conducted in labs must have approval from the appropriate lab manager and principal investigator(s).
- Core facilities should continue to be ramped up and needed supplies acquired.
- Individuals who are at high risk (existing medical condition, age, recent potential exposure, including travel to a high risk zone, possible COVID-19 symptoms, or cohabitating with someone in one of these categories) may choose to not work in the lab. For those that have these concerns, they should contact the Division of Human Resources.
- Research with human subjects is allowed as permitted by the IRB and requires completion and approval of the COVID-19 Resumption of In-person Research Requirements Template. In-person research with human subjects will be carefully considered to ensure that appropriate protocols are in place to protect the safety of subjects and staff.
- Larger gatherings may be permitted according to government mandates and guidance from health authorities, but they are not advised.
- Travel, aligned with federal and state regulations, is allowed with approval from the department head.
- All university community members who have traveled within the last 14 days domestically or internationally or from an identified COVID-19 hotspot need to complete a phone or online health screening.
These guidelines will evolve as we enter various phases.
- Under the governor’s Executive Order 63, all campus community members are required to wear a face covering when in close proximity to others in both indoor and outdoor spaces. This includes classrooms, workspaces, residence halls, dining halls, Blacksburg Transit, and other campus spaces. Face coverings can be reusable or homemade cloth masks, dust masks, or surgical masks. Click here to learn more about face coverings, including when to wear one, caring for your mask, and more. For more information on face coverings, masks, and respirators, please visit EHS FAQs.
- Departments that need face coverings for employees in the immediate future to support the executive order should make their requests through their departmental representative to the university’s Incident Management Team. Departments that do not have representation on the Incident Management Team may submit their request via the Resource Request for Consolidated Inventory Form
- The use of plastic gloves (or other type of disposable glove provided by your department) must be worn if the researcher’s work involves frequent and close contact with people or surfaces where contact with multiple people occurs.
- Avoid touching your face (or mask) with your gloved hands.
- Wash and dry hands before putting fresh gloves on.
- Replace torn gloves with a new pair.
- After removing gloves, wash and dry hands thoroughly. If you are not near handwashing facilities, disinfect your hands with hand sanitizer, then wash hands with soap and water as soon as you can.
- Researchers must wash hands at regular intervals. When hand washing is not possible, use ethanol (>60%) hand sanitizer. You must hand wash prior to entry into the lab or research space and prior to exit or immediately after (Handwashing video).
- Researchers must clean their work area at the beginning and end of working, to include shared instrumentation such as a microscope, tissue culture equipment etc. located in shared work spaces.
- Researchers must be separated by more than 6 feet at all times, but more space is desired when possible. Consider instituting staggered or alternative scheduling may be employed to reduce the number of laboratory personnel present at any given time.
- Laboratory managers must maintain a log to indicate the date and times for which each individual is present. This is mandated for legal and health-related requirements, such as contact tracing. (COVID-19 Standard Operating Procedures for On-Site Laboratories)
- All researchers working in the laboratory/research spaces must check for the following before coming to work:
- Fever (temperature >100.4°F)
- Tiredness (fatigue)
- Muscle pain
- Loss of taste or smell
- Difficulty breathing
- Sore throat
- Researchers with a fever are not allowed in laboratories/research spaces at any time. If they have a temperature and demonstrate any of the additional COVID-19 symptoms, they must report it to their supervisors and not come to campus.
- Researchers who test positive for SARS-CoV-2 must remain in isolation for at least 14 days from symptom onset or until free from unmedicated fever for 72 hours, whichever is longer — or follow current public health official’s guidance. Individuals awaiting test results must remain in isolation. Individuals who have close contact with confirmed cases must remain in quarantine for 14 days.
- Research related travel may be permitted in some cases, but requires approval by the researcher’s college dean, institute director, or vice president. All university community members who have traveled within the last 14 days domestically or internationally or from an identified COVID-19 hotspot need to complete a phone or online health screening. A hotspot is defined as any geographic area or location that has had either a concentrated outbreak or a high risk of transmission. (Virginia Tech COVID travel page)
- Avoid more than one person in an elevator. Do not congregate in front of elevators and maintain physical distancing while waiting.
- After-hours work is permitted. Rotating shifts in labs is an option when research groups exceed 10 persons, i.e., gatherings larger than 10 people are prohibited. Researchers must have the permission of their supervisor who has also notified their college dean, institute director, or vice president, of that permission.
- DO NOT bring visitors/family members into labs or campus research spaces. Only authorized researchers should be permitted.
Non-laboratory Based Research Work
Virginia Tech faculty across campus represent a variety of disciplines that have different research practices and in various research spaces. The same safety requirements and considerations for such research include: proper physical distancing, personal hygiene including wearing face masks at all times, and contact surfaces cleaning as described under key safety expectations.
Meetings in Conference Rooms and Classrooms
In person conferences or meetings should only be held when there is an important reason to do so and proper physical distancing should be followed. Virtual meetings are strongly encouraged.
For necessary in-person meetings, the following guidelines apply:
- Conference areas and classrooms should be reserved and the names of attendees must be provided and logged.
- All participants should wear a face mask during the entire meeting.
- Physical distancing guidelines should be followed.
- The person leading the meeting is responsible for sanitizing the room and surfaces upon entering and again, upon leaving the room. When sanitizing the rooms, gloves should be worn and door handles, desktops, and other high touch surfaces and equipment should be wiped down thoroughly with sanitizing wipes.
Scholarly Integrity and Research Compliance:
Science Journal article: Reducing transmission of SARS-CoV-2