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Workshop Overview

Fall 2015 OVPR: Training Schedule

 

The Office of the Vice President for Research is offering a number of professional development opportunities this semester. Many of these courses are required for the Virginia Tech Research Administrator Certificate Programs. These courses are free and open to Virginia Tech faculty, staff, and graduate students.

To register for a course, go to www.training.vt.edu, then select "view by alpha" and scroll down to the courses with titles that start with “OVPR.” Select the session you’re interested in and choose one of the available dates. You will receive an email confirmation for each enrollment.

We also offer many of our courses asynchronously on our online archive. These prerecorded sessions can be accessed and viewed at your convenience and are an excellent alternative to those who cannot attend the scheduled training sessions.  The OVPR online archive is available at http://www.research.vt.edu/professional-development/archive.

For questions about courses or enrollment, please contact Vicky Ratcliffe at vratcliffe@vt.edu or Quinn Steen at qsteen@vt.edu or visit our webpage at http://www.research.vt.edu/professional-development/.

 

 

OVPR: Advanced Cost Sharing (online only) -How will cost-sharing affect the project once it is awarded? How do you prepare a cost-sharing budget based on sponsor guidelines? What information is needed on Cost Sharing Request Form A? Are cost-sharing commitments included on the PAN? What are the departmental responsibilities regarding equipment, tuition and third-party cost sharing? These are some of the questions that will be answered by this workshop. Individuals involved in the proposal process and project management will find this workshop useful. It is highly recommended that participants view the Basics of Cost Sharing Online Tutorial prior to attending this workshop.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Phaedra Lewis & Laura Rasnick

-Tuesday September 29, 2015 from 10:00-11:00am

 

 

OVPR: Accessing Banner Data Used in Research Administration (face-to-face only) -This course will provide an overview of several techniques for viewing or collecting research administration data from the Banner system:

1. Viewing information directly on Banner forms:

            • Check balances with or without indirect costs

            • Search for a grant number when you know the proposal number

            • Determine who is the OSP administrator on a grant

2. Working with Project Authorization Notices (PANs):

            • What is a PAN and where do I find it?

            • How can I use the information on the PAN?

3. Using the MyVT Research Financials application:

            • View lists of funds for a given faculty (Principal Investigator)

            • View transaction detail for a given month or inception-to-date

            • View the sources of funding for a given faculty’s payroll charges

4. Running  Banner reports to help with managing research

            • Review the most commonly used Banner reports for research data

5. Advanced techniques in collecting Banner data

• A brief introduction to using SCOOP to create customized downloads of Banner data (a separate in-depth course is available)

• A brief introduction to using EPM, another query tool tailored strictly to research administration data

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

New Prerequisite:To maximize the training experience all participants are now asked to complete Banner Navigation Training prior to attending this course.  This prerequisite is offered online only through the Controller’s Office website. You can also register for Banner Navigation Training through Scholar.  Instructions on how to register can be located at https://secure.hosting.vt.edu/www.controller.vt.edu/Training/Training_opportunities/training-scholar.html.

Led By: Linda Bucy

Location: The North End Center- Room 2460

-Friday September 18, 2015 from 8:30-11:00am

-Thursday October 29, 2015 from 1:00-3:30pm

 

 

OVPR: Budgeting for Grants and Contracts (online option) -Successful grantsmanship is a result of sound scientific principles with an acceptable budget, and this short course will provide an overview of both. The instructors will review budgeting requirements unique to the world of sponsored projects and will offer tips on how to create a successful budget. Participants will be introduced to an automated budget template. This short course is ideal for new faculty/staff or anyone looking for a refresher.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Option: This workshop can be viewed face-to-face in the class room or via the live online broadcast.  If you sign up for online session, you will receive an email with the link and meeting instructions approximately 1 day prior to the workshop.

Led By:  Lauren Magruder, Shannell Farmer, Na Ren & Bob Blackwell

Location: The North End Center- Room 2460

-Tuesday September 8, 2015 from 10:00-11:30am (online only)

-Friday November 6, 2015 from 2:00-4:00pm (face-to-face only)

 

 

OVPR: Building the NIH Grant (online option) - Does your research agenda depend heavily on support from the National Institutes of Health? This short course will focus on the essentials of NIH's demanding proposal format, with tips on how to write effectively for each key component. Best practices and essential hints based on first-hand experiences with the NIH will be provided. Special emphasis will be placed on how to avoid the common mistakes that can lead to early rejection of an NIH grant application.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Option:  This workshop can be viewed face-to-face in the class room or via the live online broadcast.  If you sign up for online session, you will receive an email with the link and meeting instructions approximately 1 day prior to the workshop.

Led By: Dr. Janet Webster

Location:  The North End Center- Room 2400

-Monday November 2, 2015 from 2:00-4:00pm

 

 

OVPR: Building the NSF Grant (online only) -Does your research agenda depend heavily on support from the National Science Foundation? This short course will focus on the essentials of crafting an effective NSF grant proposal. Best practices and essential hints based on first-hand experiences with the NSF will be provided. Special emphasis will be placed on how to avoid the common mistakes that can lead to early rejection of an NSF grant application.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed face-to-face or live online. If you sign up for the online session, you will receive a link and meeting instructions approximately 1 day prior to the workshop.

Led By: Beth Tranter

-Thursday October 8, 2015 from 10:00-12:00 noon

 

 

OVPR: Export and Sanctions Training for Administrative Staff (online only)-What are export controls? How do export controls affect research? What projects are subject to export controls? If my project is subject to export controls, how do I comply with the regulations? What happens if the Principal Investigator (PI) or the project staff violates export control laws? These are just a few of the questions answered during this training session for administrative staff who support PIs, as well as researchers and students involved in restricted research projects.

Note:This workshop is a required course for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Michael Kendrick

-Monday September 28, 2015 from 3:00-4:00 pm

 

 

OVPR: Finding Funding (online only) -Are you currently searching for external funding for a research project you have in mind? A number of prestigious and significant grant opportunities can be found on the Web, if you know the right places to look. In this short course, participants will learn how to find and use online databases to locate sponsors for research projects. The instructor will provide a live demonstration of the Grant Forward subscription service based on participants’ research interests. 

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Vicky Ratcliffe

-Wednesday September 16, 2015 from 3:00-4:00 pm

-Friday October 2, 2015 from 3:00-4:00 pm

-Monday October 19, 2015 from 10:00 -11:00 am

-Tuesday October 27, 2015 from 10:00-11:00 am

-Friday November 20, 2015 from 10:00-11:00 am

 

 

OVPR: Handling NIH Proposal Submission and After Award Compliance (online only) -Planning to submit a proposal to the National Institutes of Health (NIH)? If so, this short course will focus on the essentials of submitting an NIH proposal through the Office of Sponsored Programs. We will discuss the unique requirements for developing your budget and the procedures for completing the required forms. We will look at how your budget should reflect your research plan or Statement of Work, and what you need to do in order to use and manage and keep your NIH funding after it's awarded. We'll take a look at some of the hot compliance issues on which the NIH is focusing, as well as discuss more mundane, but essential, topics such as how to submit your annual reports and how to plan funding for multi-year projects.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Laura Hefta & John Curtis

-Tuesday November 10, 2015 from 10:00am -12:00pm

 

 

OVPR: Handling NSF Proposal Submission and After Award Compliance (online only) -Planning to submit a proposal to the National Science Foundation (NSF)? If so, this short course will focus on the essentials of submitting an NSF proposal through the Office of Sponsored Programs. We will discuss the unique requirements for developing your budget and the procedures for completing the required forms. We will look at how your budget should reflect your research plan or Statement of Work, and what you need to do in order to use and manage and keep your NSF funding after it's awarded. We'll take a look at some of the hot compliance issues on which the NSF is focusing, as well as discuss more mundane, but essential, topics such as how to submit your annual reports and how to plan funding for multi-year projects.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Anna Steen & Vanessa Hall

Thursday November 12, 2015 from 2:00-3:30 pm

 

 

OVPR: Human Subjects Research Compliance(face-to-face only) -Virginia Tech is guided by the ethical principles of research set forth in the Belmont Report (1979) of the National Commission for the Protection of Human Subjects. Virginia Tech policies and procedures involving human subject research have been formed to comply with the Code of Federal Regulation and state and local laws to protect individuals from harm, provide equitable selection of subjects, and maximize the benefits and minimize the risks of research participation. This short course will provide participants information on the history of human subjects research and an overview of current laws, regulations, and policies that are applicable to research today.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Led By: Dr. David Moore

Location:  North End Center Room 2400

-Monday October 5, 2015 from 10:00-12:00 noon

 

 

OVPR: Personnel Costs on Sponsored Projects (online only)-The majority of sponsored expenditures are dedicated to personnel costs. Administering these "soft-funded" personnel requires additional diligence on behalf of the research administrator. This course will focus on identifying the extra steps required when placing personnel on sponsored projects. Specifically, the topics of fringe benefits, cost transfers, non-sufficient funds, and certification of personnel activity reports will be covered. This workshop will not cover how to establish individuals in the payroll system on a research project or how to calculate costs for a budget.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.  

Led By: Barbara Starling

-Wednesday November 4, 2015 from 2:00-4:00pm

 

 

OVPR: Strengthening Your Grant Proposal Workshop: Broader Impacts Criterion (online only) -Education, outreach and diversity are key review criteria at NSF and other funding agencies. This workshop will identify Virginia Tech resources – people and programs – that researchers can use to build these critical components into their grant proposals.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Beth Tranter

-Thursday October 15, 2015 from 10:00-12 noon

 

 

OVPR: The Proposal Process Demystified- New Offering! (face-to-face only)-During this two hour workshop, participants will learn the steps in between finding funding and proposal submission.  Participants will receive tips on persuasive writing.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program. 

Led By: Nancy Dudek

Location:  Fralin Auditorium

-Friday October 30, 2015 from 10:00-12:00 noon

 

 

OVPR: The Good, the Bad, and the Ugly of Executing and Managing Federal Contracts (online only) -In recent years, the Office of Sponsored Programs has seen a growth of Federal contracts awarded to Virginia Tech. This short course will walk through some of the FAR clauses that require additional diligence on the principal investigator, departmental staff supporting faculty, and the Office of Sponsored Programs. This workshop is designed for faculty who manage Federal contracts and for staff who support faculty in the administration of said contracts.

Note:This workshop is required for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Frank Fitzgerald, Cory Thompson  & Christina Cochrane

-Friday November 13, 2015 from 2:00-4:00pm

 

 

OVPR: Understanding the World of Sponsored Programs (online only) -The Office of Sponsored Programs (OSP) will provide a general overview of the operations of OSP and discuss the life cycle of a sponsored project. What is our mission and purpose? What services do we offer? What happens at the pre-award stage? What happens at the post-award stage? These are just a few of the questions that will be answered during this workshop. This workshop is ideal for new faculty, research administrators, and/or graduate research assistants.

Note:This course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Jennifer McKnight & Ginger Hicks

-Friday September 4, 2015 from 10:00-11:00 am

 

 

OVPR: Virginia Tech Research Policies (online only) -This short course will provide participants with an overview of pertinent Virginia Tech research policies, including cost sharing, consistency in reporting administrative and clerical costs, effort reporting, intellectual property, cost transfers, conflict of interest and more.

Note:This course is required for the Virginia Tech Research Administrator Certification Level I Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.    

Led By: Office of Sponsored Programs

-Tuesday September 15, 2015 from 10:00-12:00 noon

 

 

OVPR: Individual Conflicts of Interest and Commitment (online only)-University policy requires all investigators to complete initial and periodic training on Conflicts of Interest that includes informing investigators of the new regulations, the institution's FCOI policy, and of the investigator's disclosure responsibilities that meet or exceed the regulatory requirements. Federal regulations require all Public Health Service investigators to complete training prior to the award of a grant or contract. This session will provide the basic framework for assessing potential conflicts of interest or commitment and outline related procedures for the management and monitoring of external activities in a manner that will both promote and safeguard the interests and reputation of Virginia Tech, its faculty and students, and their research.

Target audience:Individuals required to complete training include, but may not be limited to, principal investigators, co-investigators, project directors, postdoctoral associates, graduate students, and any other person deemed responsible for the design, conduct, or reporting of research.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop. 

Led By: Victoria Ratcliffe

-Friday September 25, 2015 from 10:00-12:00 noon

-Tuesday October 13, 2015 from 10:00-12:00 noon

-Tuesday November 17, 2015 from 2:00-4:00pm

 

 

OVPR: Building Bridges with Industry-Diversification of the Research Portfolio (online option) - Would you like to work with Industry on research projects? This course will provide an overview of how to develop relationship with industry, make relationships, write proposals, navigate the process of securing the project, work with industry towards successful completion. Special emphasis will be on practices and long term relationship development. Focus will also on differences between typical federal funded programs and industrial projects/contracts.          

Online Option: This workshop can be viewed face-to-face in the class room or via the live online broadcast.  If you sign up for online session, you will receive an email with the link and meeting instructions approximately 1 day prior to the workshop.

Led By:  Dr. Srinath Ekkad

Location:  Randolph Hall 117A

-Friday October 23, 2015 from 2:00-4:00pm