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Workshop Overview

The Office of the Vice President for Research (OVPR) is offering a number of short courses in the coming months. Many of these courses are required for the Virginia Tech Research Administrator certificate. These courses are free and open to Virginia Tech faculty, staff, and graduate students.

To register for a short course, go to www.training.vt.edu, then select "view by alpha" and scroll down to the courses whose titles start with “OVPR.” Click the “enroll” link next to the session you’re interested in. You will receive an email confirmation for each enrollment.

For questions about courses or enrollment, please contact Vicky Ratcliffe at vratcliffe@vt.edu or Quinn Steen at qsteen@vt.edu

Fall 2014 OVPR: Training Schedule

 

*NEW Course-Building Bridges with Industry:  Diversification of the Research Portfolio

Would you like to work with Industry on research projects? This course will provide an overview of how to develop relationship with industry, make relationships, write proposals, navigate the process of securing the project, work with industry towards successful completion. Special emphasis will be on practices and long term relationship development. Focus will also be on differences between typical federal funded programs and industrial projects/contracts.          

Online Option: This workshop can be viewed live online as well as in the classroom. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop. For questions please contact Vicky Ratcliffe at vratcliffe@vt.edu.

Led By:  Dr. Srinath Ekkad

Thursday November 20, 2014 from 3:00-5:00pm at Randolph Hall Room 117A

 

Advanced Cost Sharing (online only) How will cost-sharing affect the project once it is awarded? How do you prepare a cost-sharing budget based on sponsor guidelines? What information is needed on Cost Sharing Request Form A? Are cost-sharing commitments included on the PAN? What are the departmental responsibilities regarding equipment, tuition and third-party cost sharing? These are some of the questions that will be answered by this workshop. Individuals involved in the proposal process and project management will find this workshop useful. It is highly recommended that participants view the Basics of Cost Sharing Online Tutorial prior to attending this workshop.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Aaron Akers & Phaedra Lewis

-Tuesday October 21, 2014, from 3:00 -4:00pm

 

Banner and Research Administration-The course will provide a general overview of common Banner forms used in Research Administration. Some of the questions that will be answered during this workshop include: How do I check balances with and without indirect costs included? How do I search for a grant number when I know the proposal number? How do I search for an OSP administrator on a grant? How do I search for a grant number when I only know the title or key words from the title? This workshop is designed for the newcomer to research administrator responsibilities. Project Authorization Notices (PANs) have transitioned to an online format with more information and greater accessibility for faculty and staff. This portion of the Banner session will provide an overview of the new look and feel of the PANs as well as an examination of the new tab format and their contents.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

New Prerequisite:To maximize the training experience all participants are now asked to complete Banner Navigation Training prior to attending this course.  This prerequisite is offered online only through the Controller’s Office website. You can also register for Banner Navigation Training through Scholar.  Instructions on how to register can be located at https://secure.hosting.vt.edu/www.controller.vt.edu/Training/Training_opportunities/training-scholar.html.

Led By: Kim Linkous

Location: The North End Center- Room 2460

-Friday August 22, 2014 from 8:30-11:00am

-Friday October 17, 2014 from 8:30-11:00am

-Friday November 14, 2014 from 8:30-11:00am

 

Budgeting for Grants and Contracts (online only) Successful grantsmanship is a result of sound scientific principles with an acceptable budget, and this short course will provide an overview of both. The instructors will review budgeting requirements unique to the world of sponsored projects and will offer tips on how to create a successful budget. Participants will be introduced to an automated budget template. This short course is ideal for new faculty/staff or anyone looking for a refresher.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Option: This workshop can be viewed live online. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Lauren Magruder

-Tuesday September 23, 2014 from 2:00- 3:30 pm

 

Budgeting for Grants and Contracts-Successful grantsmanship is a result of sound scientific principles with an acceptable budget, and this short course will provide an overview of both. The instructors will review budgeting requirements unique to the world of sponsored projects and will offer tips on how to create a successful budget. Participants will be introduced to an automated budget template. This short course is ideal for new faculty/staff or anyone looking for a refresher.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Led By: Jane Lee & Bob Blackwell

Location: The North End Center- Room 2460

-Friday September 26, 2014 from 2:00-3:45 pm

 

Building the NIH Grant (online option) Does your research agenda depend heavily on support from the National Institutes of Health? This short course will focus on the essentials of NIH's demanding proposal format, with tips on how to write effectively for each key component. Best practices and essential hints based on first-hand experiences with the NIH will be provided. Special emphasis will be placed on how to avoid the common mistakes that can lead to early rejection of an NIH grant application.

 Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Option -This workshop can be viewed live online. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Janet Webster

Location:  The North End Center- Room 2400

-Wednesday October 29, 2014 from 10:00-12:00 noon

 

Building the NSF Grant (online session)Does your research agenda depend heavily on support from the National Science Foundation? This short course will focus on the essentials of crafting an effective NSF grant proposal. Best practices and essential hints based on first-hand experiences with the NSF will be provided. Special emphasis will be placed on how to avoid the common mistakes that can lead to early rejection of an NSF grant application.

Note: This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only -This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Beth Tranter

-Tuesday September 9, 2014 from 10:00-12:00 noon

 

Export and Sanctions Training for Administrative Staff (online Session)What are export controls? How do export controls affect research? What projects are subject to export controls? If my project is subject to export controls, how do I comply with the regulations? What happens if the Principal Investigator (PI) or the project staff violates export control laws? These are just a few of the questions answered during this training session for administrative staff who support PIs, as well as researchers and students involved in restricted research projects.

Note:This workshop is a required course for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Michael Kendrick

-Tuesday September 30, 2014 from 10:00-11:00 am

 

Finding Funding (online session) Are you currently searching for external funding for a research project you have in mind? A number of prestigious and significant grant opportunities can be found on the Web, if you know the right places to look. In this short course, participants will learn how to find and use online databases to locate sponsors for research projects. Hands-on activities will be an integral part of this session.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Vicky Ratcliffe

-Friday August 15, 2014 from 10:00-11:00 am

-Tuesday September 16, 2014 from 10:00-11:00 am

-Thursday September 25, 2014 from 10:00-11:00 am

-Monday October 6, 2014 from 10:00 -11:00 a.m.

-Wednesday October 15, 2014 from 10:00-11:00 am

-Thursday November 6, 2014 from 10:00-11:00 am

-Friday November 21, 2014 from 10:00-11:00 am

-Tuesday December 2, 2014 from 10:00-11:00 am

 

Handling NIH Proposal Submission and After Award Compliance (online session)Planning to submit a proposal to the National Institutes of Health (NIH)? If so, this short course will focus on the essentials of submitting an NIH proposal through the Office of Sponsored Programs. We will discuss the unique requirements for developing your budget and the procedures for completing the required forms. We will look at how your budget should reflect your research plan or Statement of Work, and what you need to do in order to use and manage and keep your NIH funding after it's awarded. We'll take a look at some of the hot compliance issues on which the NIH is focusing, as well as discuss more mundane, but essential, topics such as how to submit your annual reports and how to plan funding for multi-year projects.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Laura Rasnick & Angela Page

-Monday November 3, 2014 from 10:00-11:30 am

 

Handling NSF Proposal Submission and After Award Compliance (online session) Planning to submit a proposal to the National Science Foundation (NSF)? If so, this short course will focus on the essentials of submitting an NSF proposal through the Office of Sponsored Programs. We will discuss the unique requirements for developing your budget and the procedures for completing the required forms. We will look at how your budget should reflect your research plan or Statement of Work, and what you need to do in order to use and manage and keep your NSF funding after it's awarded. We'll take a look at some of the hot compliance issues on which the NSF is focusing, as well as discuss more mundane, but essential, topics such as how to submit your annual reports and how to plan funding for multi-year projects.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Kim Linkous, Anna Steen

Friday October 24, 2014 from 2:00-3:30 pm

 

Human Subjects Research Compliance-Virginia Tech is guided by the ethical principles of research set forth in the Belmont Report (1979) of the National Commission for the Protection of Human Subjects. Virginia Tech policies and procedures involving human subject research have been formed to comply with the Code of Federal Regulation and state and local laws to protect individuals from harm, provide equitable selection of subjects, and maximize the benefits and minimize the risks of research participation. This short course will provide participants information on the history of human subjects research and an overview of current laws, regulations, and policies that are applicable to research today.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Led By: Dr. David Moore

Location:  All sessions to meet at the NEC Room 2400

-Friday September 12, 2014 from 10:00-12:00 noon

-Tuesday October 7, 2014 from 10:00-12:00 noon

 

Personnel Costs on Sponsored Projects (online session)The majority of sponsored expenditures are dedicated to personnel costs. Administering these "soft-funded" personnel requires additional diligence on behalf of the research administrator. This course will focus on identifying the extra steps required when placing personnel on sponsored projects. Specifically, the topics of fringe benefits, cost transfers, non-sufficient funds, and certification of personnel activity reports will be covered. This workshop will not cover how to establish individuals in the payroll system on a research project or how to calculate costs for a budget.

Note:This short course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop. 

Led By: Sharon Barrett, Dave McGarry

-Tuesday October 14, 2014 from 10:00-11:00 am

 

Strengthening Your Grant Proposal Workshop: Broader Impacts Criterion (online session) Education, outreach and diversity are key review criteria at NSF and other funding agencies. This workshop will identify Virginia Tech resources – people and programs – that researchers can use to build these critical components into their grant proposals.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Beth Tranter

-Tuesday September 2, 2014 from 10:00-12 noon

 

Successful Grant Writing-Are you planning to apply for a grant in the near future? This session will provide you with the keys to successful grant writing. Special emphasis will be placed on how to avoid the common mistakes that can lead to early rejection by substituting more effective writing strategies.

Note:This workshop meets the elective requirement for the Virginia Tech Research Administrator Level II Certificate Program. 

Led By: Nancy Dudek 

Location:  NEC room 2420/2430       

-Friday October 31, 2014 from 10:00-12:00 noon

 

The Good, the Bad, and the Ugly of Executing and Managing Federal Contracts (online session)In recent years, the Office of Sponsored Programs has seen a growth of Federal contracts awarded to Virginia Tech. This short course will walk through some of the FAR clauses that require additional diligence on the principal investigator, departmental staff supporting faculty, and the Office of Sponsored Programs. This workshop is designed for faculty who manage Federal contracts and for staff who support faculty in the administration of said contracts.

Note:This workshop is required for the Virginia Tech Research Administrator Level II Certificate Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Frank Fitzgerald, Cory Thompson, & Christy Cochrane

-Monday November 10, 2014 from 2:00-4:00pm

 

Understanding the World of Sponsored Programs (online session)The Office of Sponsored Programs (OSP) will provide a general overview of the operations of OSP and discuss the life cycle of a sponsored project. What is our mission and purpose? What services do we offer? What happens at the pre-award stage? What happens at the post-award stage? These are just a few of the questions that will be answered during this workshop. This workshop is ideal for new faculty, research administrators, and/or graduate research assistants.

Note:This course is required for the Virginia Tech Research Administrator Level I Certification Program.

Online Only: This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.

Led By: Laura Rasnick & Nevada Davis

-Wednesday September 17, 2014 from 10:00-11:00 am

 

Virginia Tech Research Policies (online session) This short course will provide participants with an overview of pertinent Virginia Tech research policies, including cost sharing, consistency in reporting administrative and clerical costs, effort reporting, intellectual property, cost transfers, conflict of interest and more.

Note:This course is required for the Virginia Tech Research Administrator Certification Level I Program.

Online Only:This workshop can be viewed live online only. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop.      

Led By: John Rudd

-Thursday October 2, 2014 from 10:00-12:00 noon

 

Individual Conflicts of Interest and Commitment (online option)University policy requires all investigators to complete initial and periodic training on Conflicts of Interest that includes informing investigators of the new regulations, the institution's FCOI policy, and of the investigator's disclosure responsibilities that meet or exceed the regulatory requirements. Federal regulations require all Public Health Service investigators to complete training prior to the award of a grant or contract. This session will provide the basic framework for assessing potential conflicts of interest or commitment and outline related procedures for the management and monitoring of external activities in a manner that will both promote and safeguard the interests and reputation of Virginia Tech, its faculty and students, and their research.

Target audience:Individuals required to complete training include, but may not be limited to, principal investigators, co-investigators, project directors, postdoctoral associates, graduate students, and any other person deemed responsible for the design, conduct, or reporting of research.

Online Option:This workshop can be viewed live online as well as in the classroom. If you sign up for this session, you will receive a link and online meeting instructions approximately 1 day prior to the workshop. For questions please contact Vicky Ratcliffe at vratcliffe@vt.edu.

Led By: Victoria Ratcliffe & Linda Bucy

Location: Varies by session (see below)

-Wednesday August 13, 2014 from 10:00-12:00 noon at the NEC room 2400

-Friday September 19, 2014 from 10:00-12:00 noon at the NEC room 2400

-Thursday October 9, 2014 from 2:00-4:00 pm online only

-Wednesday November 12, 2014 from 2:00-4:00 pm online only